Research Administrator


Primary duties & responsibilities

  • Works with Principal Investigator to develop, compile and submit the entire grant according to established agency/university guidelines. Enters budget online, obtains signatures, etc.
  • Prepares and analyzes monthly financial reports on all research and assigned department accounts, distributes/discusses with PIs.
  • Works with PIs to provide fund management and make any necessary budgetary changes.  Ensures maximum utilization of funds.
  • Prepares, analyzes, monitors, and manages grant budgets and ensures appropriate and timely expenditures and reconciliation of funds. Maintains appropriate payroll sources as discussed with faculty.
  • Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
  • Responsible for reports and projections involving research funding and integration with the overall WUCCI Recharge Center budget in addition to tracking micro-grants and internal funding expenditures.
  • Works with OSRS, JROC and SPA central offices to ensure timely implementation of contracts and subcontracts.
  • Transfers PI grant files into Wash U and to new institutions or new departments.
  • Closes grant accounts; submits final progress report and final invention statement (if applicable) to the appropriate agency. Obtains signatures and forwards grant financial status reports.
  • Assists PIs with internal and external requests for grant-related information. Creates, addresses, and processes correspondence with granting agencies. Organizes and maintains grant files.
  • Conducts fund searches for PIs.  Assists PI with obtaining potential grant applications/ instructions with help from OSRS.
  • Responsible for the oversight and day-to-day management of research administration.
  • Serves as liaison between faculty/staff in communicating policies and procedures.
  • Following established procedures to ensure efficient work flow.
  • Completes special projects as directed by the senior management.

Preferred qualifications

  • Master’s Degree.
  • Supervisory experience.
  • Working knowledge of computers, spreadsheets, word processing.
  • Organizational, verbal, written and interpersonal skills. 
  • Knowledge of Workday, AIS, HRMS, RAPS, FOCUS, Adobe Acrobat, Microsoft Office, PC, PDS, SUBS, agency guidelines, etc.

Required qualifications

Equivalent of Bachelor’s degree with six years of experience in accounting or related field including a minimum of two years of experience in grants administration or ten years of combined education and related experience.



Salary range

$55,600.00 – $94,900.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-employment screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits statement

Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at to view a summary of benefits.

EEO/AA statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Job ID JR68383